Commutable to Portsmouth

Bid Manager

Circa £38,000 plus benefits

Ref: VR 01318 - Commutable to Portsmouth - Circa £38,000 plus benefits

Job type:
permanent

ROLE PROFILE: Bid & Tender Manager

Reporting to:Head of New Business

Department: Sales

Location:Portsmouth

 

Job Summary 

Formal tender processes can be highly complex and intricate and therefore efficient Bid management is essential.In order to achieve our business goals and objectives, the Bid Manager role is one of the most important links in the tendering chain – driving the business forward and elevating client opportunities through winning bids.

The Bid Manager will be responsible for the management, completion and submission of all bids and tenders including Invitation to Tenders, Pre-Qualification Questionnaires, Requests for Information, Requests for Proposals and Quotations and will work alongside the sales team in assisting with the completion of sales proposals.

They will be responsible for ensuring completed bids are professional in presentation, delivered on time, achievable and in compliance with the specifications noted in the customer's bid request. Working closely with the sales team, and all other parts of the organisation, the Bid Manager will lead the tender process, set up initial internal kick off meetings, take full responsibility for ensuring timely contributions are made from all other areas of the business and provide sufficient time of the bids to be signed off internally by relevant stakeholders and the lead sales person.

The Bid Manager will review feedback to continually improve and refine submissions in order to increase our tender success rate and welcome new customers to our business.

The Bid Manager will own and update of the bid library, the shared file(s) that contains accurate and up to date information on the business and how we operate, along with other key pieces of information that can be used in bid and tender submissions.

Key responsibilities (Detail key job duties below in bullet points)

  • Plan, co-ordinate and manage the entire bid process.
  • Arrange distribution of Bid documents (’Early Read’) to all relevant internal stakeholders in order to engage opinion and form the content for the submission (sub 2 business days)
  • Undertake a Bid/No Bid exercise to decide whether to make a submission (sub 3 business days when possible)
  • Understand the tender requirements, decide timelines and responsibilities for all aspects of the project – identifying resource requirements to complete the bid in a timely manner.
  • Gather technical, commercial, financial and legal information from the business in a structured manner.
  • Edit contributions to bid to ensure consistency of writing style.
  • Act as single point of contact for client or prospect.
  • Facilitate bid progress meetings.
  • Ensure bids and tenders are completed with sufficient time for stakeholders and lead sales person to review and make / recommend amendments if appropriate.
  • Maintain and update an accurate and concise Tender Library which can be used as a base upon which to develop a bespoke answer to a customer need or requirement.
  • Report on overall bid progress by maintaining Tender Status Report to be circulated to the Sales Director, peers and the Senior Leadership Team on a regular basis.
  • Maintain accurate Salesforce records including contract renewal dates, fleet composition and relevant competitor information.
  • Take ownership of review process and utilise feedback to drive continuous improvement.
  • Assist the Sales Team and Account Managers in responding appropriately to proposals.
  • Be able to provide useful insight and analysis of upcoming opportunities, mindsets and tendering best practice.

 

Key contacts

Internal

Sales team, Heads of Functions and Senior Leadership Team

External

All existing and potential customers in coordination with lead sales or account management person.

 

Skills and Experience

  • Excellent written and verbal English skills with keen attention to detail
  • Know how to sell a tender and price to win
  • Ability to write copy
  • Understand graphic design and presentation
  • Highly computer literate – Word, Excel, PowerPoint, Visio
  • Detailed knowledge of the fleet Industry and all associated products and services
  • Ability to develop excellent working relationships with individuals in different areas of the business
  • Ability to effectively facilitate Bid meetings and engage with all relevant stakeholders within the business

 

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