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job summary
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Formal tender processes can be highly complex and intricate and therefore efficient Bid management is essential. In order to achieve our business goals and objectives, the Bid Manager role is the most important link in the tendering chain – driving the business forward through winning bids.
The Bid Manager will be responsible for the management, completion and submission of Invitation to Tenders, Pre-Qualification Questionnaires, Requests for Information, Requests for Proposals and Quotations and will work alongside the sales team in assisting with the completion of sales proposals.
They will be responsible for ensuring completed bids are professional in presentation, delivered on time and in compliance with the specifications noted in the customer's bid request. Working closely with the sales team, and all other parts of the organisation, the Bid Manager will lead the tender process and take full responsibility for ensuring timely contributions are made from all other areas of the business.
The Bid Manager will review feedback to continually improve and refine submissions in order to increase our tender success rate and welcome new customers to our business.
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Key responsibilities
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- Plan, co-ordinate and manage the entire bid process.
- Arrange distribution of Bid documents (’Early Read’) to all relevant internal stakeholders in order to engage opinion and form the content for the submission.
- Undertake a Bid/No Bid exercise to decide whether to make a submission.
- Understand the tender requirements, decide timelines and responsibilities for all aspects of the project – identifying resource requirements to complete the bid in a timely manner.
- Gather technical, commercial, financial and legal information from the business in a structured manner.
- Edit contributions to bid to ensure consistency of writing style.
- Act as single point of contact for client or prospect.
- Facilitate bid progress meetings.
- Maintain and update an accurate and concise Tender Library which can be used as a base upon which to develop a bespoke answer to a customer need or requirement.
- Report on overall bid progress by maintaining Tender Status Report to be circulated to the Sales Director, peers and the Senior Leadership Team on a regular basis.
- Maintain accurate Salesforce records including contract renewal dates, fleet composition and relevant competitor information.
- Take ownership of review process and utilise feedback to drive continuous improvement.
- Assist the Sales Team and Account Managers in responding appropriately to proposals.
- Be able to provide useful insight and analysis of upcoming opportunities, mindsets and tendering best practice.
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Subordinates
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Direct reports: N/A
Indirect reports: N/A
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Segregation of duties
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N/A
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Legal requirements
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To maintain an appropriate level of knowledge and competence in the finance and insurance products appropriate to the role, and to abide by the conduct rules, in accordance with the requirements of the Financial Conduct Authority (FCA).
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Key contacts
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Internal
Sales team and Senior Leadership Team
External
All existing and potential customers
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Skills and Experience
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Essential (Essential to perform the role)
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Desirable (Useful to have)
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- Excellent written and verbal English skills with keen attention to detail
- Know how to sell a tender and price to win
- Ability to write copy
- Understand graphic design and presentation
- Highly computer literate – Word, Excel, PowerPoint, Visio
- Detailed knowledge of the fleet Industry and all associated products and services
- Ability to develop excellent working relationships with individuals in different areas of the business
- Ability to effectively facilitate Bid meetings and engage with all relevant stakeholders within the business
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- Project management skills
- New business selling skills
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Key Education/Qualifications relevant for job role
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- Bid writing qualification
- Proven experience in a similar role
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Ideal Personal Attributes
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- Excellent organisational skills
- Ability to work under pressure and to tight deadlines
- Excellent time management skills and ability to prioritise
- Strong communication skills
- Self-motivated
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